The harbour looked great on the pitch deck.
1. Productivity: Quantify Your Time Leaks
Two hours lost per day doesn’t sound like much.
But do the mathematics: that’s 10 hours a week. 400-500 hours a year. That’s 10-12 full work weeks gone.
And most people don’t even notice. It’s the “quick check” on social media that becomes 30 minutes. The context switching between incompatible tasks. The meetings that should have been emails. The responding to non-urgent messages immediately because your phone buzzed.
Here’s another one: Lose one hour of sleep a night and that’s 350+ hours a year. Over 14 full days of lost sleep.
Track where your time actually goes for a week. Not where you think it goes — where it actually goes.
Then enforce your boundaries ruthlessly.
2. Ops: Opportunity Matters More Than Merit
I learnt this from a mentor who is self-made nine-figures wealthy:
A rising tide raises all ships.
The uncomfortable truth? Being in the right market at the right time beats being the best operator with the best team in a dying one.
We’ve all seen average businesses thrive because they picked booming industries. We’ve all seen brilliant operators struggle because they chose saturated markets.
Merit matters. But opportunity is the multiplier.
Your job: Position yourself where the tide is rising. Then execute well enough to stay on the boat.
Don’t be the best rower in a harbour with no water.
3. Tech: Structure Your Data for AI Leverage
If your information is locked in PDFs, slides, and spreadsheets that AI can’t easily parse, you’re leaving massive productivity gains on the table.
Having key documents in AI-readable formats (like markdown) or connecting AI tools to proprietary systems through MCP servers changes everything. Tasks that used to take hours of clicking — like modifying multiple Google Docs — can now be done in a few minutes.
Action steps:
- Learn to love markdown. It’s the plain text language of AI now.
- Convert your key documents to markdown.
- Learn about MCPs and how to connect your AI tools to them.
- Then experiment.
I cover markdown and more in The Complete Claude, Claude Code & AI for Work Productivity.
4. Courses
I have a range of online courses that teach business people what they need to know about productivity and AI:
1. Next Level Productivity
A practical, straightforward course that teaches you how to achieve elite-level personal productivity in today’s constantly interrupted world.
2. The AI Agents, Automations and Agentic Workflows Guide
This non-technical course shows business people and non-coders how they can build and use AI agents in ChatGPT and Zapier.
3. The Complete Claude, Claude Code & AI for Work Productivity
A comprehensive course taking you from beginner AI concepts like prompt and context engineering, to cutting-edge AI productivity using terminal-based AI tools like Claude Code for non-coding office work. Usable with ChatGPT, Claude, Gemini and other current LLMs.
4. The AI Playbook
This is my longer premium course on how businesses can deploy AI tools and technology across their processes and teams.
5. ChatGPT for Managers
See how AI can solve complex management challenges in less than 30 seconds. Full prompt library and examples included.
That’s it for this week!
— Aaron