Resources

This page lists the tools I actually use or have implemented for clients and thought "that is worth recommending."

Some are free, some are paid.^[1]

Personal Apps

• Bear for personal knowledge management. Also handles my journals, personal processes, documents, records and more.
• Things for task management and personal project management.
• Use Bear/Things MCP servers for Claude and ChatGPT to access notes and tasks with AI.
• Audiopen for voice notes and voice dictation in lieu of typing. The best quick capture tool on the market — hit record, talk as much as you like, and Audiopen will transcribe and AI-summarise your recording into a succinct note. Zaps straight to Things or wherever else you want.
• Mimestream for email. I have used this since the beta. Only works with Google email accounts. Keyboard shortcuts, multi-account access, unified inbox.
• CapCut for recording screen tutorials and video editing.
• SetApp is a monthly subscription of Mac applications. Some of my favourites: Path Finder, BusyCal, Ulysses, Rocket Typist, and Default Folder X.
• Sublime Text for general text notes.

Business Apps and Systems

I also have a complete guide to the essential apps for modern businesses.

• Claude and ChatGPT for generative AI.
• Google AI Studio and the various image models for image generation.
• Amazon Web Services for email services.
• Cloudflare for website hosting, CDN, DNS and edge compute. This site runs on Cloudflare Workers.
• Stripe for payment processing. Clean API, excellent documentation, handles everything from one-time purchases to subscriptions.
• Google Drive for cloud storage.
• Google Workspace (formerly Google Apps and GSuite) for office apps and video conferencing via Google Meet.
• Notion as a knowledge and systems management platform and company wiki. It acts as your internal wiki where all your SOPs and more can go.
• Asana for project management. Great for teams that do not have their workflow built into a CRM or for non-technical teams that do not need something as complex as Jira.
• Slack for team communications, mastermind groups, client groups and more.
• Canva for graphics. Paid accounts are still inexpensive for teams and you get access to a web-first graphics app, collaboration options, stock photos and more. I have not needed Adobe or Affinity software since.
• Zapier and N8N for workflow automation.
• Sublime Text for text editing.
• Visual Studio Code, Zed or Cursor for coding and development.
• Claude Code and Codex for coding agents.