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Aaron Lynn

Productivity, Business and Life

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Resources

This page links some of my recommended resources.

Some are free, some are paid.1Please see my obligatory FTC Disclosure as well.

These are all things I have personally used or implemented for clients and decided “hey, that’s pretty cool, I should tell others about that”.

If you have your own resources that you like, send me a message and I’ll take a look.

Personal Apps

  • Things for task management and personal project management.
  • Bear for handling journals, personal processes, documents, records etc. I used to recommend Evernote but they are having trouble with their billing system so I couldn’t renew my subscription 🤷‍♂️.
  • Audiopen for voice notes. This is the best quick capture tool on the market today — hit record, talk as much as you like, and Audiopen will transcribe and AI-summarise your recording into a succinct note, and even Zap it straight to Things or anywhere else you want.
  • Mimestream for email. I’ve used this since the beta version and it’s great. Only works with Google email accounts and provides access to keyboard shortcuts, multi-account access, a unified inbox and more.
  • Screenflow for recording screen tutorials. Also has a very powerful built-in timeline editor.
  • SetApp is a monthly subscription of applications that is invaluable for anyone who uses a Mac. I’ll have an article on this at some point, but some of my favourites right now include Path Finder, BusyCal, Ulysses, Rocket Typist, Default Folder X and Bartender.
  • Sublime Text for general text note.

Business Apps and Systems

I also have a complete guide to the essential apps for modern businesses.

  • Claude for generative AI. ChatGPT is not bad, but as of time of writing Claude provides better and more coherent responses.
  • Midjourney for image generation.
  • High Level for email marketing, marketing automation and a fully functional CRM. They also provide managed WordPress hosting services. This site and my newsletter are hosted with them. A good standalone hosting alternative is WP Engine.
  • WP Rocket for speeding up WordPress in the background.
  • Amazon Web Services for basically everything else. You can host domains, files, route DNS, easily deploy/scale web apps and more. Google Cloud is a strong competitor.
  • Google Drive for cloud storage. I used to recommend Dropbox but Google Drive outpaces in terms of value for money.
  • Google Workspace (formerly Google Apps and GSuite) for your office apps and video conferencing via Google Meet.
  • Notion as a knowledge/systems management system and company wiki. It acts as your internal wiki where all your SOPs and more can go. It took me a while to switch over from the more traditional Confluence setup but Notion’s feature set including Notion AI has pulled it far ahead of its competitors.
  • Asana for project management. Great for teams that don’t have their workflow built into a CRM or for non-technical teams that don’t need something as complex as Jira.
  • Slack for team communications, mastermind groups, client groups and more.
  • Zoom for video conferencing and calls.
  • Canva for graphics. Paid accounts are (still) inexpensive for teams and you get access to a web-first graphics app, collaboration options, stock photos and more. I haven’t had a need for any Adobe or Affinity software since.
  • JetBrains IDEs for coding and development.

  1. Please see my obligatory FTC Disclosure as well.

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